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Miami Accountants Year End Tax Tips for Small Business Owners

With just a few weeks left in 2012, Miami Accountants remind you there is very little time left to implement ideas that will result in tax savings for the year.

Miami Accountants there are still some steps you can take:

Section 179 Expensing:  Furniture, equipment, software, vehicles and capital assets are normally subject to a write off over their useful life.

For example, if you buy a desk, the useful life is seven years. To take the write off you must spread out the cost over seven years. Equipment, vehicles and software have a five-year useful life.

Miami Accountants explain Section 179 expensing is an exception to tax law and was created to encourage capital asset purchases. This section allows you to write off the entire cost on your tax return in the year of purchase.  So consider making necessary purchases now before year-end, but be sure to consult with your tax advisor because there are plenty of rules and limitations surrounding this deduction.

Startup Expenses: Did you know that you may write off the expenses you incur in the investigatory or startup phase of your business, according to Gustavo A Viera Miami Accountants? Eligible expenses include planning, consulting with professionals, training employees and all other ordinary and necessary expenses incurred to get your business off the ground. This deduction works once the business is operational, so if you are still in startup mode on Dec. 31, you must defer the deduction to 2013. The IRS defines an operating business as one that has opened its doors or is accepting transactions.

You can deduct $5,000 of business startup expenses. If your total exceeds that, you may amortize the remainder over 180 months states Gustavo A Viera Miami Accountants. There are special rules and limitations, so discuss this area with your tax professional.

Set up or Fund your Retirement Plan: Your business needs working capital, but don’t forget about funding your future. Contributions made to retirement plans reduce your taxable income. For 2012, Miami Accountants note self-employed individuals can contribute $17,000 as a 401(k) deferral, plus 25% of net income. Check with your plan administrator for limits and deadlines for different types of plans.

Party! Holiday festivities provided for your employees are 100% deductible. Parties for clients and associates are 50% deductible. But there are rules. You must have a business purpose and that consists of more than just promoting goodwill or networking and the expense cannot be lavish or extravagant. Check with your Miami Accountants or look at IRS Publication 463 to ensure that you are in compliance.

Expense Account Reimbursements:  Gather together all those receipts for business expenditures you paid out of personal funds and have your business reimburse you before year-end. If your business is operating as a C Corporation, be sure you have an accountable expense plan in place. Post your expenses to a spreadsheet and total by category of expense. Attach all receipts to provide bona fide back up documentation and then cut yourself a check and know that you have just reduced taxable income.

Charitable Contributions: Check with your Miami Accountants to find out if you should be giving personally or if it’s better for gifts to be made from business funds. And don’t forget to get those acknowledgment letters. The IRS has been auditing and disallowing contributions without that backup document.  A cancelled check is not enough substantiation.

However, with the expiring of certain favorable tax provisions, rates are expected to go up next year. You may want to implement a strategy of postponing tax deductions to next year and taking capital gains and other income this year if you can. Sit down with your tax pro to determine the most financially sound route.

About 

Gustavo A Viera is the managing partner of Gustavo A Viera, PA. His experience spans more than 25 years. He started his career in public accounting at PriceWaterHouseCoopers where reached the level senior audit manager. His Fortune 500 experience includes positions as CFO – Latin America Region for both Hewlett Packard and Telefonica of Spain. Gustavo also writes a blog twice a week that addresses trending accounting and tax issues. He is an SBA Advisor and teaches workshops for aspiring entrepreneurs. His office is located at One Alhambra Plaza Floor PH Coral Gables FL 33134, and is admitted to practice in the State of Florida as a licensed Certified Public Accountant. Gus welcomes questions and he can be reached at 786-250-4450.

About the Author

Gustavo VieraGustavo A Viera is the managing partner of Gustavo A Viera, PA. His experience spans more than 25 years. He started his career in public accounting at PriceWaterHouseCoopers where reached the level senior audit manager. His Fortune 500 experience includes positions as CFO - Latin America Region for both Hewlett Packard and Telefonica of Spain. Gustavo also writes a blog twice a week that addresses trending accounting and tax issues. He is an SBA Advisor and teaches workshops for aspiring entrepreneurs. His office is located at One Alhambra Plaza Floor PH Coral Gables FL 33134, and is admitted to practice in the State of Florida as a licensed Certified Public Accountant. Gus welcomes questions and he can be reached at 786-250-4450.View all posts by Gustavo Viera →

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